Faculty Grading

Grade must be:

• completed in accordance with College policy, based on the course syllabus, and on 15 weeks (10 weeks during
  the summer semester) of work for the current semester.
• must be submitted on line.
• accompanied by course attendance sheets. Federal regulations for financial aid require that these forms be kept
  on file for a period of no less than one year. The signed attendance sheet may be sent via U.S. mail after
  grades submission, or may be turned in to your department in person.

The Attendance Policy for Otis College of Art and Design is:

• three absences (two during the summer semester)
  within a given class, or absences that constitute 20% of the course meeting hours, require an automatic fail.
• Three tardies are equal to one absence.
• Faculty should inform their department when a student has missed two
  sessions (one session for the summer semester); the student should also be notified that a third absence (a se
  ond for the summer semester) will result in an automatic fail in the class. This policy is the College’s official
  policy and should be strictly enforced.

The grade of “I”, or “Incomplete” is issued to students only in cases of emergency such as serious illness
or accident (which require a doctor’s note), or a death in the family. The student must be in good
standing at the time of the emergency, having completed all but the final project, paper, etc.

If granted, the student will have four weeks from the end of the semester in which to complete the
course work, at which time the instructor must contact the Office of Registration and Records to indicate
a change of grade. (An extension of 4 additional weeks may be granted with the approval of the
department chair, if extenuating circumstances warrant special consideration.)

If students meet these criteria, they should be instructed to obtain an Incomplete Form from the Office of
Registration and Records. The form must state the reason for the incomplete and the work that must be
completed. Attach any documentation. Once the student has obtained the necessary signatures, the form
should be returned to the instructor for submission to the Office of Registration and Records.

Students who have been attending class but whose names do not appear on the final grade roster are not
officially registered for your class and should not receive a grade. Refer these students to the Office of
Registration and Records.

Students whose names appear on the final grade roster and have never attended or have ceased to attend
should receive a grade of “UW” (unofficial withdrawal). Use this grade for students who have not completed
enough work to warrant a letter grade.