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You can check your award letter on-line through the Otis Self Service if you are eligible for federal work study or to check your remaining balance.

Finding a job will require you to check with different departments to see if they need a Federal Work Study student. Start with your department and then the various departments that offer services to students.

FORMS YOU WILL NEED BEFORE STARTING WORK

You are responsible for turning in the following documents to the Financial Aid Office before you start working. Incorrect forms may cause a delay. If you want to start in the first week of school then you must have all the forms completed before the semester begins.

Payroll Authorization - to be obtained from the department hiring you. This form is also available in the Financial Aid Department to take to the deparment hiring you. Fill out your information and show to the Financial Aid Department for approval. Make sure your department head also signs at the bottom of the page.
Employment Eligibility Verification (I-9) - obtained from Financial Aid Office. (Only for first time Work Study Students) Fill out top portion and show Financial Aid the original forms of Identification on the form.
Employee's Withholding Allowance Certificate (W4) - obtained from Financial Aid Office. Follow the instructions. Students should check with their parents regarding what to put down if the parent is claiming the student on their tax returns. The IRS has a withholding calculator available to help you with your W4.
Work Study Terms and Conditions - obtained from Financial Aid Office. Read and understand the terms and conditions. Fill out and sign the bottom portion of the page.

See the Work Study JOB POSTINGS here

TIME SHEETS

Time sheets are available from the Financial Aid Office. Make sure that the time sheet you are filling out has "Work-Study" on top of the page. Other types of time sheets look similar but is not the work study time sheet.

Your supervisor will need to initial every day worked and sign at the bottom of the page before turning in to the Financial Aid Office. Your signature is also required. Another common mistake is the "Hiring Department", please complete this for the department you are working for. Failure to submit a completed form may cause a delay.

Your time sheet must be in the Financial Aid Office by 4pm every other Friday Do not hold on to your time sheets, students who submit time sheets late are subject to being terminated from the work-study program.

Work-study students are paid bi-weekly on Thursday’s. You may pick up your check at the cashier window after 12:00 PM. We do not mail checks and we do not offer direct deposit for students.

Paycheck#	Pay Period	Period Ending	Paydate
	Beginning	T.Sheet due by 4pm	at 12pm
1	12/22/2007	1/4/2008	1/10/2008
*2	1/5/2008	1/18/2008	1/24/2008
3	1/19/2008	2/1/2008	2/7/2008
*4	2/2/2008	2/15/2008	2/21/2008
5	2/16/2008	2/29/2008	3/6/2008
6	3/1/2008	3/14/2008	3/20/2008
7	3/15/2008	3/28/2008	4/3/2008
8	3/29/2008	4/11/2008	4/17/2008
9	4/12/2008	4/25/2008	5/1/2008
10	4/26/2008	5/9/2008	5/15/2008
*11	5/10/2008	5/23/2008	5/29/2008
12	5/24/2008	6/6/2008	6/12/2008
13	6/7/2008	6/20/2008	6/26/2008
*14	6/21/2008	7/4/2008	7/10/2008
15	7/5/2008	7/18/2008	7/24/2008
16	7/19/2008	8/1/2008	8/7/2008
17	8/2/2008	8/15/2008	8/21/2008
*18	8/16/2008	8/29/2008	9/4/2008
19	8/30/2008	9/12/2008	9/18/2008
20	9/13/2008	9/26/2008	10/2/2008
21	9/27/2008	10/10/2008	10/16/2008
22	10/11/2008	10/24/2008	10/30/2008
23	10/25/2008	11/7/2008	11/13/2008
*24	11/8/2008	11/21/2008	11/27/2008
25	11/22/2008	12/5/2008	12/11/2008
*26	12/6/2008	12/19/2008	12/25/2008
*Holiday so please verify due date with Financial Aid Office.

FREQUENTLY ASKED QUESTIONS (FAQ)

How much will I be getting paid?

Standard work-study jobs start at $8.00 an hour for first year work-study students. The wage is increased by $.50 every year after that the student is employed under the work-study program at Otis. The rate is calculated according to years worked under the work-study program, not years spent as a student at Otis. However, like in the real world some positions require more skill and experience and supervisor’s may specify a higher rate of pay for certain positions. Your supervisor must complete a new job description if he/she plans on increasing your pay rate.

What if I have Otis work-study as opposed to Federal work-study?

Otis work-study is for students who did not qualify for federal work-study. This just means Otis pays your wages as opposed to the Federal government paying your wages. All of the rules for Federal work-study apply to Otis work-study students as well.

How many jobs can I have?

Students may not have more than 2 work-study jobs at the same time.

How many hours can I work?

When school is not in session, you can work 40 hours a week. Once school starts you must figure out how many hours you are available to work. Students should try and limit their hours to 20 hours per week so that it does not interfere with their studies. Under no circumstances can a student work overtime (more than 8 hours in one day). You must also take at least ½ hour break if you plan on working 5 or more hours in one day.

What happens if I quit my job?

Please notify your supervisor as soon as possible if you plan on leaving. When you quit a work-study job it does not affect your ability to obtain another job. However, it is up to the supervisor’s discretion if he/she wants to re-hire you later.

What do I do once I have been hired?

You may not start working until you receive signed authorization from the Financial Aid Office. Once a supervisor completes a payroll authorization to hire you, you must bring it to the Financial Aid Office where you will be asked to complete additional forms if necessary. The Financial Aid Office will sign off the gold copy of the payroll authorization and give it to you to take to your supervisor. This is how your supervisor will know you are cleared to start working.

What do I do if I have a complaint?

The Financial Aid Office welcomes feed back from students whether it is positive or negative. We are always looking for ways to improve and you should feel free to come and talk to us about any concerns related to work-study or financial aid.